Accounting, HR, and general affairs
Going through receipts one by one, typing the date, amount, and account into a spreadsheet
I dread the end of the month…
Facing a stack of receipts, you type the date, amount, and account for each one, then spend more time checking for typos. With Samurai App, AI does the reading and sorting, and people start from checking the table.
One at a time: look, type, check again#
- Lay out the receipts and type the date, payee, and amount into a spreadsheet
- Look at each one and decide the account and consumption tax category
- Compare with the receipts to check for typos
How it changes with Samurai App#
- STEP 1
Hand over the receipts together and ask for them to be read
Hand over images or PDFs of receipts together, and the accounting agent reads them and turns them into data.
See AI agent - STEP 2
Get a table sorted by account and consumption tax category
What it read comes back as a table sorted by account and consumption tax category. Tax categories are shown as suggestions, so a person checks them before use.
See Large Excel processing
An estimate of the time saved#
- Today
- 10 h / month
- With Samurai App
- 3 h 20 min / month
- Estimated reduction
- About 67%
That works out to about 80 hours freed up in a year.
Assumptions
200 receipts a month × 3 minutes each comes to 600 minutes a month. With Samurai App, we assumed 1 minute per receipt, 200 minutes a month, for checking the sorted table.
It does not finalize journal entries or enter them into accounting software. What you get is the sorted table.
This is a rough figure calculated from assumptions, not a measured result. With different volumes or steps, the result changes too.
What your days look like once it is solved#
From typing to checking
No more typing by hand, so the time goes to checking whether anything looks wrong.
Closing gets faster
Even when receipts pile up at month-end, hand them over together and they become a table.
Your sorting rules are kept
Keep your company's sorting rules in memory or a skill, and it sorts by those rules from then on.
Everyday work comes together, connects, and becomes the company's strength.