Accounting, HR, and general affairs
Requests and approvals go around by email and paper, and every time I have to find out where they are stuck
Has my manager even looked at it yet…
After you submit a request, you cannot tell whose desk it is on, or whether it is all right to follow up. Samurai App workflows route approvals in the order you set and record which step they have reached.
The wait starts after you submit#
- Fill out the request form and email it to your manager
- No reply, so you go and check whether it arrived
- Once approved, forward it to the next approver
How it changes with Samurai App#
- STEP 1
Write the approval order into a workflow
A workflow is a sequence of steps that always runs in the order written. It suits work where the same approvals must pass in the same order every time.
See Workflows - STEP 2
Approvers can approve from email
In a "Wait for approval or input" step, you can pick up to 5 approvers. Approvers approve or send back from email or their inbox.
See Workflows - STEP 3
How far it has gone stays on record
Each run keeps the status, input, and output of every step. You can see which step it is stuck on without asking anyone.
See Workflows
An estimate of the time saved#
- Today
- 6 h 40 min / month
- With Samurai App
- 1 h 20 min / month
- Estimated reduction
- About 80%
That works out to about 64 hours freed up in a year.
Assumptions
40 requests a month × 10 minutes of checking and follow-up comes to 400 minutes a month. With Samurai App, we assumed 2 minutes per request, 80 minutes a month, for checking stuck requests.
This is a rough figure calculated from assumptions, not a measured result. With different volumes or steps, the result changes too.
What your days look like once it is solved#
No more awkward reminders
You can see where it is stuck, so there is no need to go around asking.
Approvers know what to do too
The approval request arrives by email, and they can approve or send it back right there.
Things go by the rules
Approvals follow the order as written, so no step is skipped or taken out of order.
Everyday work comes together, connects, and becomes the company's strength.