Managers and teams
Comparing Google Calendar and Outlook just to find a time when everyone is free takes message after message
The whole morning gone on scheduling, again…
The more attendees there are, the harder it is to line up everyone's free time. Send options, wait for answers, send new options. The Samurai App calendar overlays members' schedules and AI suggests the free times.
It takes many rounds before anything is settled#
- Send attendees some date options and wait for answers
- Someone cannot make it, so you send new options
- Once settled, set up a meeting URL and send the invitation
How it changes with Samurai App#
- STEP 1
Overlay members' schedules to see free time
Overlay the schedules of up to 16 people. Events you are not invited to show only as busy, with the time.
See Calendar - STEP 2
AI suggests times when everyone is free
Just pick the attendees, and AI suggests times when everyone is free. When there is no free time, it shows which event to move to make room.
See Calendar - STEP 3
Join the video meeting straight from the event
Enter a start time in New meeting, and the event goes on the calendar too. On the day, join straight from the event.
See Meetings
An estimate of the time saved#
- Today
- 4 h / month
- With Samurai App
- 40 min / month
- Estimated reduction
- About 83%
That works out to about 40 hours freed up in a year.
Assumptions
Scheduling 8 meetings a month × 30 minutes each comes to 240 minutes a month. With Samurai App, we assumed 5 minutes per meeting, 40 minutes a month, for picking and checking a time.
This is a rough figure calculated from assumptions, not a measured result. With different volumes or steps, the result changes too.
What your days look like once it is solved#
Spend the time preparing the content, not scheduling
With the date settled sooner, there is time to think about what the meeting should decide.
Attendees are not kept waiting
No need to ask for answers again and again, which saves attendees effort too.
Ready for last-minute meetings
You can see everyone's free time at once, so you can settle on a time right then.
Everyday work comes together, connects, and becomes the company's strength.